Pack in/out
Pack in
Setting up your exhibition site is a crucial part of ensuring a successful presence at the NZ Dairy Expo. Here are some important details and guidelines related to the setup process.
Site setup
Access to Bedford Park for the setup of exhibition sites will be available on Monday 10 February 2025 from 11am to 6pm or by arrangement with the NZ Dairy Expo organisers.
Large machinery/equipment or displays that require a forklift must complete the setup of their exhibition sites by 5pm on Monday 10 February.
Smaller displays have until 8am on Tuesday 11 February 2025 (the first day of the expo) for their setup.
The NZ Dairy Expo provides bare OUTDOOR section sites only. Any additional requirements or modifications for your site are your responsibility and are at your cost.
Vehicle Entry Restrictions
Vehicles are strictly prohibited from entering the exhibiting area after 8am and before 3.30pm on both days of the NZ Dairy Expo. Exhibitor vehicles must remain in the designated exhibitor carpark during event opening hours.
Construction Activities
Before digging holes, importing material, or erecting roofs or overhead structures, exhibitors must supply the NZ Dairy Expo with composition and weight details of such items, as well as details of the means of attachment. This is done to ensure the safety of attendees. The NZ Dairy Expo will have sole discretion as to whether to permit ‘construction’ activities on site, with consultation with the United Matamata Rugby Club.
Responsibility and Costs
Exhibitors are responsible for setting up their display and covering all associated costs, except for what is expressly provided for in these terms and conditions.
Marquee & Equipment hire
Please see our recommended supplier list for local hire companies for all your marquee and equipment needs.
Security
Security personnel will be provided on site at Bedford Park from 6pm on Monday 10 February, to 8am on Wednesday 12 February, to ensure the safety of the event and exhibitors’ displays.
Hazard Adjustments
Exhibitors must make immediate adjustments to their displays as directed by The NZ Dairy Expo in cases where a hazard is identified or where, in the opinion of The NZ Dairy Expo, the display is hazardous or objectionable.
Forklift Assistance
The NZ Dairy Expo will provide access to a forklift and driver to assist in unloading equipment on Monday 10 February between 11am and 5pm. Please specify your preferred timing for forklift access when the NZ Dairy Expo provides the forklift timetable before the event.
Any larger equipment needed for loading/unloading of display material, other than a forklift, is to be organised by exhibitors their own expense.
Display Content
The NZ Dairy Expo is not involved in regulating what exhibitors choose to display, except in cases where The NZ Dairy Expo considers a display objectionable or for health and safety reasons.
Pack out
Exhibitors must refrain from beginning the dismantling of their displays until 3pm on Wednesday 12 February 2025.
Vehicle access to Bedford Park for the removal of exhibition sites will be available on Wednesday 12 February 2025 between 3.30pm and 6pm and between 7.30am and 12pm Thursday 13 February 2025 only.
Vehicles are strictly prohibited from entering the grounds after 8am and before 3.30pm on both days of the NZ Dairy Expo.
Forklift Assistance
The NZ Dairy Expo will provide access to a forklift and driver to assist in loading equipment on Wednesday 12 February between 3.30pm and 6pm & Thursday 13 February between 7.30am and 12pm.
Any larger equipment needed for loading and unloading of display material, other than a forklift, is to be organised by exhibitors their own expense.
Site Responsibilities
All equipment, displays, structures, resources, or other property of the exhibitor must be removed, and the exhibition site must be left in a clean and tidy condition by 12pm on Thursday 13 February 2025.